Meeting documents

Council
Wednesday, 24 February 2010

Date: Wednesday 24 February 2010
Time: 7:00pm
Place: Council Chamber
Contact: Jackie Cansick
Tel: 01438 242216

Agenda

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PART I

  1. APOLOGIES FOR ABSENCE AND DECLARATIONS OF INTEREST
  2. MINUTES - COUNCIL - WEDNESDAY 9 DECEMBER 2009
    To approve as a correct record the Minutes of the Council meeting held on Wednesday 9 December 2009.
    Minutes attached
  3. MINUTES - EXTRAORDINARY COUNCIL - WEDNESDAY 27 JANUARY 2010
    To approve as a correct record the Minutes of the Extraordinary Council meeting held on Wednesday 27 January 2010.
    Minutes attached
  4. MAYOR'S COMMUNICATIONS
    To receive any communications that the Mayor may wish to put before Council.
  5. MAIN DEBATE - COUNCIL TAX SETTING AND BUDGET 2010-2011
    This matter was considered by the Executive on 10 February 2010, (see attached report marked 'Agenda Item 5', page 10).  The Executive agreed the recommendations contained therein and accordingly the Council is recommended -
    1. That the Budget summarised at Appendix A to the report, be the Council's General Fund Budget for 2009/10 and 2010/11. A further update on the 2009/10 budgets will be given at the March Executive as part of the quarterly monitoring process.
    2. That approval be given to a General Fund Budget Requirement for 2010/11 of £13,292,790 return to balances of £215,015 and a Band D Council Tax of £192.29 (assuming a 2.0% increase), as reflected in the draft Council Tax Resolution at Appendix B to the report.
    3. That approval be given to a General Fund Revenue Account Contingency Sum in the Budget and Policy Framework for 2010/11 of £400,000.
    4. That the advice of the Strategic Director (Resources) on the robustness of the draft budget and the adequacy of reserves (Appendix C to the report) be noted.
    5. That the Fees and Charges increases (Appendix F to the report) be noted.
      Report attached - Recommended 2% Increase
      Appendix A
      Appendix B (Original)
      Appendix B (Amended) - Recommended 0% Increase
      Appendix C
      Appendix D
      Appendix E
      Appendix F
      Appendix G
  6. PETITIONS AND DEPUTATIONS
    None received.
  7. QUESTIONS FROM THE PUBLIC
    None received.
  8. LEADER OF THE COUNCIL'S UPDATE
    In accordance with Standing Order 11, the Leader of the Opposition shall be given the opportunity to raise one matter relevant to the Borough that has arisen since the last meeting of the Council.
    The leader of the Council shall then have the opportunity to advise the Council of matters relevant to the Borough that have arisen since the last meeting.
  9. NOTICE OF MOTIONS
    None received.
  10. QUESTIONS FROM MEMBERS TO COMMITTEE CHAIRS / PORTFOLIO HOLDERS
    None received.
  11. MATTER REFERRED FROM EXECUTIVE - PRUDENTIAL CODE  INDICATORS AND TREASURY MANAGEMENT
    At its meeting on 10 February 2010, the Executive considered a report on the Prudential Code Indicators and Treasury Management Strategy (see attached report marked 'Agenda Item 11', page 28).  The Executive agreed the recommendations in the report and accordingly Council is recommended -
    1. That the revised Treasury Management Code of Practice 2009 as  shown at Appendix A to the report, be adopted.
    2. That the 2010/11 Treasury Management Strategy as detailed in Appendix B to the report be adopted subject to the 'Audit Committee' replacing  'Scrutiny Overview Committee' at paragraph (iii) on Appendix B attachment 5.
    3. That the Prudential Code Indicators as detailed in Appendix B (attachment 6) to the report be adopted.
    4. That the Audit Committee be nominated as the body to ensure the effective scrutiny of the treasury management strategy and policies, as recommended in the revised Code.
      Report attached
      Appendix A
      Appendix B
      Appendix B Attachment 1
      Appendix B Attachment 2
      Appendix B Attachment 3
      Appendix B Attachment 4
      Appendix B Attachment 5
      Appendix B Attachment 6
  12. MATTER REFERRED FROM EXECUTIVE - 2010/11 CAPITAL  FORWARD PLAN & 5 YEAR CAPITAL STRATEGY UPDATE
    At its meeting on 10 February 2010, the Executive considered a report on the 2010/11 Capital Forward Plan & 5 Year Capital Strategy Update (see attached report marked 'Agenda Item 12', page 51).  The Executive agreed the recommendations in the report and accordingly Council is recommended -
    1. That the revised 2009/10 and the 2010/11 General Fund capital programme, as detailed in Appendix A to the report, be approved.
    2. That the revised 2009/10 and the 2010/11 Housing Revenue Account (HRA) Capital Programme, as detailed in Appendix A to the report, be approved.
    3. That the updated forecast of resources, as summarised in the Appendix A to the report, be approved.
    4. That the Capital Forward Plan Bids, detailed in Appendix B to the report, be approved.
    5. That the ongoing work of the Corporate Capital Review Group (CCRG) and Members, to bring the 5 year Capital Strategy into balance, be noted.
    6. That a Contingency Sum in the Budget and Policy Framework for 2010/11 of £500,000 for the Capital Programme be approved.
    7. That a de minimus level of £5,000 for expenditure qualifying as capital be approved.
      Report attached
      Appendix A
      Appendix B
  13. MATTER REFERRED FROM EXECUTIVE - HOUSING REVENUE ACCOUNT (HRA) BUDGET 2010/11
    At its meeting on 10 February 2010, the Executive considered a report on the Housing Revenue Account (HRA) Budget 2010/11 (attached report marked 'Agenda Item 13', page 70).  The Executive agreed the recommendations in the report and accordingly Council is recommended -
    1. That the Budget summarised at Appendix A to this report, be the Council's HRA Budget for 2009/10 and 2010/11. A further update on the 2009/10 budgets will be given at the March Executive as part of the quarterly monitoring process.
    2. That approval be given for the SHL Management Fee for 2010/11 of £14,308,958, with a reduction of £78,500 if the national pay award is a zero percent increase.
    3. That approval be given to the Fees and Charges schedule at Appendix D to the report.
    4. That approval be given to a HRA Contingency Sum in the Budget and Policy Framework for 2010/11 of £250,000
      Report attached
      Appendix A
      Appendix B
      Appendix C
      Appendix D
  14. MATTER REFERRED FROM AUDIT COMMITTEE - CONTRACT  STANDING ORDERS
    At its meeting on 14 December 2009, the Audit Committee considered a report and appendix, (attached at item 14, page 94) and resolved that Council be recommended to approve the revised Contract Standing Orders, subject to the inclusion of a glossary of all acronyms.
    Report attached
    Appendix 1
  15. OFFICER REPORT - MEMBERS' ALLOWANCES SCHEME 2010- 2011
    To recommend to Council a Members' Allowances Scheme for 2010-2011.
    Report attached
    Appendix A
  16. AUDIT COMMITTEE - DRAFT MINUTES 14 DECEMBER 2009
    To note the draft Minutes of the meeting of the Audit Committee on 14 December 2009.
    Draft Minutes attached

Agenda originally published: Tuesday 16 February 2010.
Supplementary agenda published: Thursday 26 February 2010.