Meeting documents

Council
Wednesday, 26 May 2010

Date: Wednesday 26 May 2010
Time: 7:00 p.m.
Place: Council Chamber
Contact: Jackie Cansick
Tel: 01438 242216

Agenda

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PART I

  1. APOLOGIES FOR ABSENCE AND DECLARATIONS OF INTEREST
  2. MINUTES - WEDNESDAY 24 FEBRUARY 2010
    To approve as a correct record the Minutes of the meeting of the Council held on Wednesday 24 February 2010 at 7.00pm at Daneshill House, Danestrete, Stevenage.
    Minutes attached
  3. APPOINTMENT OF MAYOR
    To elect the Mayor for the Municipal Year 2010/11.
  4. APPOINTMENT OF DEPUTY MAYOR
    To elect the Deputy Mayor for the Municipal Year 2010/11.
  5. BOROUGH COUNCIL ELECTIONS
    To advise Council of the results of the Borough Council Elections held on 6 May 2010.
    Report attached
  6. *CONSTITUTIONAL ISSUES
    To consider various issues concerning the Council's political  management structure for 2010/11.
    Report
    Appendix A
    Appendix B
    Appendix C
    Appendix D
    Appendix E
    Appendix F
    Appendix G
    Appendix H
    Appendix I
    Appendix J
    Appendix K
    Appendix L
    Appendix M
  7. APPOINTMENT OF LEADER OF THE COUNCIL
    To elect the Leader of the Council for the Municipal Year 2010/11.
  8. APPOINTMENT OF DEPUTY LEADER OF THE COUNCIL
    To elect the Deputy Leader of the Council for the Municipal Year 2010/11.
  9. APPOINTMENT OF LEADER AND DEPUTY LEADER OF THE OPPOSITION
    To note the appointment of the Leader and Deputy Leader of the Opposition for the Municipal Year 2010/11.
  10. APPOINTMENT OF LEADERS AND DEPUTY LEADERS OF THE POLITICAL GROUPS ON THE COUNCIL
    To note the appointment of the Leaders and Deputy Leaders of the Political Groups on the Council for the Municipal Year 2010/11.
  11. APPOINTMENT OF EXECUTIVE OF THE COUNCIL
    To elect Members to the Executive of the Council for the Municipal Year 2010/11 and determine the portfolios to be allocated.  (Terms of Reference and Portfolios as set out in the report at item 6 'Constitutional Issues', or as otherwise agreed by the meeting.)
  12. APPOINTMENT OF COMMITTEES / PANELS OF THE COUNCIL
    To appoint the following Standing Committees and Panels of Stevenage Borough Council for the Municipal Year 2010/11 in accordance with the rules of proportionality where appropriate and appoint to the positions of Chair and Vice-Chair for each and the Scrutiny Topic Group Chairs.  The Terms of Reference and composition for each body as set out at item 6 'Constitutional Issues', or as otherwise agreed by this meeting.
    1. Scrutiny Overview Committee;
    2. Planning and Development Committee;
    3. Licensing Committee;
    4. General Purposes Committee;
    5. Appointments Committee;
    6. Standards Committee - (to include non-elected Independent Chair  and two non-elected Independent Members - see item 6, Constitutional  Issues and item 15 Appointment of Independent Member of Standards  Committee);
    7. Audit Committee - (to include non-elected Independent Co-opted Member -  see item 6, Constitutional Issues);
    8. Statement of Accounts Committee;
    9. Shephall and Bandley Hill Action Team - (Councillors representing the Bandley Hill and Shephall Wards);
    10. Bedwell and Pin Green Action Team - (Councillors representing the Bedwell and Pin Green Wards);
    11. Chells and Manor Action Team - (Councillors representing the Chells and Manor Wards);
    12. Broadwater Action Team - (Councillors representing the Longmeadow and Roebuck Wards);
    13. St Nicholas and Martins Wood Action Team - (Councillors representing the Martins Wood and St Nicholas Wards);
    14. Old Town, Symonds Green and Woodfield Action Team - (Councillors representing the Old Town, Symonds Green and Woodfield Wards);
  13. APPOINTMENT OF JOINT PANEL WITH HERTFORDSHIRE COUNTY COUNCIL
    To appoint the following Panel to be constituted jointly with Hertfordshire County Council (HCC) for the Municipal year 2010/11 (Terms of Reference as set out in the report at item 6 'Constitutional Issues' or as  otherwise agreed at the this meeting);
    • Stevenage Highways Joint Member Panel -
    • 6 SBC Members (one from each Neighbourhood Action Team area).
    • 6 HCC Members (those representing the 6 HCC Divisions in Stevenage).
  14. APPOINTMENTS TO OUTSIDE BODIES
    To appoint representatives of this Council onto the bodies shown on the paper attached as item 15 - the length of appointment being one year  unless otherwise stated.
    Schedule attached
    Representatives on Outside Bodies
  15. THE APPOINTMENT OF AN INDEPENDENT MEMBER TO THE  STANDARDS COMMITTEE
    To consider the appointment of an Independent Non-elected Member to the Standards Committee.
    Report attached
  16. *PETITIONS SCHEME
    To consider details of a new Petitions Scheme for the Council in accordance with the provisions of the Local Democracy, Economic Development and Construction Act 2009.
    Report
    Appendix
  17. LOCAL DEVELOPMENT FRAMEWORK (LDF) : CORE STRATEGY - SUBMISSION TO GOVERNMENT
    At its meeting on 10 April 2010 the Executive considered the report attached, marked item 17, that details the progress made to date in preparing the Council's new Local Development Framework (LDF) and the proposed arrangements for the submission and examination of the Core Strategy.
    The Executive were advised that since the publication of its agenda one of the responses to the Consultation on the draft document had been withdrawn and therefore Paragraph 4.30 of the report should now begin 'A total of 55 responses'¦' and  the second sentence of paragraph 4.31 should now begin 'A total of 363 representations'¦'.  Additionally, with reference to Appendix 5 -'Regulation 27 Statement of  Consultation' the second sentence of paragraph 2.13 should now begin 'A total of 363 representations'¦' and in the table on page 9 of that  Appendix, the 'Total representations' recorded against CS02 should now be 12.
    Having considered this matter the Executive agreed the following for consideration by Council-
    'That subject to the report and Appendix 5 being amended to reflect the fact that one of the responses to the recent Core Strategy consultation has been withdrawn  -
    1. That the work undertaken to prepare the Core Strategy be noted and endorsed.
    2. That the findings of the pre-submission consultation be noted and the Regulation 27 Statement of Consultation be approved
    3. That the Core Strategy (subject to the minor changes requested under recommendation 4 below) be approved and the findings of the accompanying Sustainability Appraisal, Appropriate Assessment and Regulation 25 Statement of Consultation be noted.
    4. That the Core Strategy Schedule of Proposed Minor Changes be approved.
    5. That officers be authorised to submit the Core Strategy and ancillary documents to the Secretary of State for independent examination.
    6. That delegated powers be granted to the Head of Planning, Regeneration & Transport to take all such steps necessary to support the submission of the Core Strategy to the Secretary of State and the subsequent examination.'

      Report attached
      Appendix 1
      Appendix 2
      Appendix 3
      Appendix 4
      Appendix 5
      Appendix 6
      Appendix 7

Agenda Originally published on Tuesday 18 May 2010
*Supplementary published on Friday 21 May 2010