Printer-friendly Agenda
Supplementary Agenda
Summary of Decisions
1. APOLOGIES FOR ABSENCE AND DECLARATIONS OF INTEREST
2. MINUTES - ANNUAL COUNCIL - TUESDAY 24 MAY 2016
To approve as a correct record the Minutes of the Annual meeting of the Council held on Tuesday 24 May 2016.
Minutes attached
3. MAYOR'S COMMUNICATIONS
To receive any communications that the Mayor may wish to put before Council.
4. MAIN DEBATE - 'OUR NEIGHBOURHOODS - OUR FUTURE' - HOW EFFECTIVE NEIGHBOURHOOD PLANNING WILL DRIVE IMPROVEMENTS ACROSS THE TOWN
To consider the importance of neighbourhood planning, with examples of how it is being progressed in Stevenage, linked to the related Future Town, Future Council initiative.
5. PETITIONS AND DEPUTATIONS
None received.
6. QUESTIONS FROM THE YOUTH COUNCIL
None received.
7. QUESTIONS FROM THE PUBLIC
None received.
8. LEADER OF THE COUNCIL'S UPDATE
In accordance with the Council's Standing Orders, the Leader of the Opposition shall be given the opportunity to raise one matter relevant to the Borough that has arisen since the last meeting of the Council.
The Leader of the Council shall then have the opportunity to advise the Council of matters relevant to the Borough that have arisen since the last meeting.
9. NOTICE OF MOTIONS
To consider the following Motion submitted by Councillor S Taylor OBE CC:
'We are proud to live in a diverse and tolerant society. Racism, xenophobia and hate crimes have no place in Stevenage or in our country. We, Stevenage Borough Council condemn racism, xenophobia and hate crimes unequivocally. We will not allow hate to become acceptable.
Stevenage Borough Council will work with our partners to ensure local programmes have the support needed to fight and prevent racism and xenophobia. We will continue to promote and encourage the reporting of hate crime.
We reassure all people living and working in or visiting Stevenage that they are valued members of our community.'
10. QUESTIONS FROM MEMBERS TO COMMITTEE CHAIRS / PORTFOLIO HOLDERS
A. Question submitted by Councillor G Snell
'Despite previous commitments made at Council, the Liberal Democrats remain extremely concerned about the number of large retail units that are now empty in the Town Centre. Can the Executive Member update the Council on current endeavours to fill these units and what impact will this have on the Town Centre regeneration project?'
B. Question submitted by Councillor A McGuinness
Will the Executive Member, commit to working with Ward Councillors to object to the inclusion of the Gresley Park development within the East Hertfordshire Local Plan?
C. Question submitted by Councillor R Parker
How will leaving the European Union effect the Council's finances and strategic objectives?
11. ANNUAL SCRUTINY REPORT 2015/2016
To note the work undertaken by the Overview & Scrutiny Committee and the Select Committees during the 2015/16 Municipal Year.
Report attached
12. STEVENAGE BOROUGH LOCAL PLAN : SUBMISSION
The attached report ('Item 12') is to be considered by the Executive at its meeting on 12 July 2016. The Executive is asked to consider the following recommendation to Council -
That Council be recommended to approve the Stevenage Borough Local Plan (attached as Appendix 2) and associated Policies Map (attached as Appendix 3), the Regulation 22 Consultation Statement (attached as Appendix 1), and the Sustainability Appraisal (attached as Appendix 4) for submission to the Secretary of State under Regulation 22 of The Town and Country Planning (Local Planning) (England) Regulations 2012. Submission documents will also include copies of the representations.
The decisions of the Executive meeting on 12 July 2016 will be reported in a supplementary agenda for Council.
Report attached
Appendix 1: Stevenage Borough Local Plan 2011-2031: Regulation 22 Consultation Statement.
Appendix 2: Stevenage Borough Local Plan 2011-2031: Publication Draft - January 2016.
Appendix 3: Stevenage Borough Local Plan 2011-2031: Draft Proposals Map.
Appendix 4: Sustainability Appraisal of the Stevenage Borough Local Plan.
13. A TEN YEAR BUSINESS PLAN FOR THE GARAGES ESTATE
The attached report ('Item 13') is to be considered by the Executive at its meeting on 12 July 2016. The Executive is asked to consider the following recommendation to Council -
That Council be recommended to approve the funding of £9.24m for the proposed ten year Business Plan for the Garages estate, from £1.62m of capital reserves, capital receipts from the disposal of selected garage blocks (estimated at £860k, ring fenced to the investment ongoing) with the balance secured from prudential borrowing (of £6.76m).
The decisions of the Executive meeting on 12 July 2016 will be reported in a supplementary agenda for Council.
Report attached
Appendix 1 - Garages Ten Year Business Plan (and associated appendices).
Appendix 1A - Garages Map
Appendix 1B - Option 3
Appendix 1C - Indicative 10 year Rent Model
Appendix 2 - Equality Impact Assessment and Appendices attached - Item 13 (from page 31)
14. APPOINTMENT OF DEPUTY ELECTORAL REGISTRATION OFFICERS
To appoint two Deputy Electoral Registration Officers to assist the Electoral Registration Officer in the registration of electors.
Report attached
15. AUDIT COMMITTEE MINUTES - 29 MARCH AND 8 JUNE 2016
To note the Minutes of the Audit Committee meeting held on 29 March 2016 and the draft Minutes of the meeting held on 8 June 2016
15A - Minutes 29 March 2016
15B - Draft Minutes 8 June 2016
16. TREASURY MANAGEMENT STRATEGY - URGENCY DECISION ON SOVEREIGN RATING DOWNGRADE
To consider an urgent officer report on the implications of the EU Referendum decision on the UK sovereign rating and to seek approval from members to change the Treasury Management Strategy by excluding the UK from the minimum sovereign rating should it fall below AA-.
Report attached
17. EXCLUSION OF PUBLIC AND PRESS
To consider the following motions:
18. PROPOSED EXTENSION TO SYMONDS GREEN COMMUNITY CENTRE
The attached Part II report ('Item 16') is to be considered by the Executive at its meeting on 12 July 2016. The Executive is asked to consider the recommendations shown at section 2 of the report.
The decisions of the Executive meeting on 12 July 2016 will be reported in a Part II supplementary agenda for Council.