Agenda and decisions

Commercial & Investment Executive Committee
Thursday, 22 October 2020 2.30pm

Venue: Virtual (via Zoom)

Contact: Ian Gourlay (01438) 242703  Email: committees@stevenage.gov.uk

Items
No. Item

1.

APOLOGIES FOR ABSENCE AND DECLARATIONS OF INTEREST

Decision:

There were no apologies for absence.

 

There were no declarations of interest.

2.

TERMS OF REFERENCE pdf icon PDF 43 KB

To note the Committee’s Terms of Reference, as approved by the Executive at its meeting held on 12 August 2020.

Decision:

The Committee considered its Terms of Reference, as approved by the Executive at its meeting held on 12 August 2020.

 

It was RESOLVED that the Committee’s Terms of Reference be noted.

3.

PROGRESS OF CO-OPERATIVE COMMERCIAL AND INSOURCING STRATEGY

To consider a slide presentation on the progress of the Co-operative and Commercial Insourcing Strategy.

Decision:

The Committee received a presentation for the Commercial Manager in respect of the progress of the Co-operative Commercial and Insourcing Strategy.

 

In response to a Member’s questions, the Commercial Manager advised that over 180 staff had joined the All Staff Webinar held on 13 October 2020; and in respect of learning from the experiences of other organisations, she confirmed that a trip was planned to Oxford Direct Services’ Commercial Waste operation and that she was pulling together case studies form other local authorities.

 

It was RESOLVED that the progress of the Co-operative Commercial and Insourcing Strategy be noted.

4.

RESULTS OF THE COMMERCIAL CULTURE AND SKILLS AUDIT

To consider a slide presentation on the results of the Commercial Culture and Skills Audit.

Decision:

The Committee received a presentation for the Commercial Manager in respect of the results of the Commercial Culture and Skills Audit.

 

The following comments were made by Members:

 

·            Officers should be encouraged to raise ideas with regard to commercialisation, even though other officers may possess the skills to develop those ideas;

·            It was important that officers were equipped with the necessary skills to fully understand the commercial markets in which they were operating;

·            There should be more focus on developing the co-operative economy in Stevenage, involving the use of a range of local contractors whose profits could be re-invested in Stevenage;

·            Officers were requested to work alongside WENTA to provide them with the skills to promote the co-operative economy principles to existing and new businesses at the Business Technology Centre (BTC).

 

It was RESOLVED the presentation in respect of the Commercial Culture and Skills Audit be noted.

 

5.

CONSIDERATIONS AROUND FEES AND CHARGES AND CHARGING MODEL CATEGORIES

To receive a slide presentation regarding considerations around fees and charges and charging model categories.

Decision:

The Commercial provided a brief verbal report regarding Fees and Charges.

 

It was RESOLVED the verbal update on Fees and Charges be noted.

 

6.

BRIEFING PAPER - COMMERCIAL KEY PERFORMANCE INDICATORS pdf icon PDF 297 KB

To consider a briefing paper in respect of Commercial Key Performance Indicators.

Decision:

The Committee considered a Briefing Paper prepared by the Commercial Manager with regard to Commercial Key Performance Indicators (KPIs).

 

The Commercial Manager undertook to provide Members with an estimate of the numbers of staff who might benefit from contract management training.  She commented that the majority of this training would be carried out in-house.

 

Officers were requested to re-think the wording of the Area Specific KPIs, with a view to framing some of them in a more positive way (particularly the voids and Indoor Market KPIs, with ideas for the latter including KPIs relating to the level of footfall and the number of new businesses setting up each Quarter).

 

It was RESOLVED that the proposed Commercial Key Performance Indicators be noted, and the comments made by Members set out above be investigated with a view to the production of a set of amended Indicators.

 

Reason for Decision:  To progress the Co-operative Commercial and Insourcing Strategy.

Other Options considered:  None.

7.

URGENT PART I BUSINESS

To consider any Part I business accepted by the Chair as urgent.

Decision:

None.

8.

EXCLUSION OF PRESS AND PUBLIC

To consider the following motions –

 

1.          That under Section 100(A) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as described in paragraphs1 – 7 of Part 1 of Schedule 12A of the Act as amended by Local Government (Access to Information) (Variation) Order 2006.

 

2.          That Members consider the reasons for the following reports being in Part II and determine whether or not maintaining the exemption from disclosure of the information contained therein outweighs the public interest in disclosure.

Decision:

It was RESOLVED:

 

1.          That under Section 100A of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as described in Paragraphs 1 – 7 of Part 1 of Schedule 12A of the Act as amended by Local Government (Access to Information) (Variation) Order 2006.

 

2.          That the reasons for the following reports being in Part II were accepted, and that the exemption from disclosure of the information contained therein outweighs the public interest in disclosure.

9.

URGENT PART II BUSINESS

To consider any Part II business accepted by the Chair as urgent.

Decision:

The Chair advised that Officers had prepared an updated presentation dealing with the consequences of the items identified in the Part I presentation.  She was satisfied that these issues were urgent and should be considered in Part II of the meeting, as the issues raised concerned information relating to the financial and business affairs of the Council and issues where negotiations with Council employees and / or their Trade Unions may be required.  The Monitoring Officer had confirmed that, in his opinion, the public interest in maintaining the exemption under Part II outweighed the public interest in disclosure of the information.

 

The Commercial Manager proceeded to introduce a Part II presentation to the Committee in respect of Commercial and Insourcing issues.