Agenda, decisions and draft minutes

Community Select Committee
Wednesday, 9 January 2019 6.00pm

Venue: Shimkent Room - Daneshill House, Danestrete. View directions

Items
No. Item

1.

APOLOGIES FOR ABSENCE AND DECLARATIONS OF INTEREST

Minutes:

Apologies for absence were received from Cllrs Liz Harrington and Roni Hearn.

2.

MINUTES OF THE PREVIOUS MEETING - 7 NOVEMBER 2018 pdf icon PDF 75 KB

To approve as a correct record the Minutes of the Community Select Committee held on 7 November 2018.

Minutes:

It was RESOLVED that the Minutes of the Community Select Committee meeting held on 7 November 2018 be agreed as a correct record and signed by the Chair.

3.

RESIDENT ENGAGEMENT - DRAFT REPORT & RECOMMENDATIONS pdf icon PDF 148 KB

To consider the draft report and recommendations of the Committee’s review into the Council’s Resident Engagement and to amend the report and recommendations as appropriate.

 

Report & Recommendations to follow

Additional documents:

Decision:

The Committee considered the draft report and recommendations of the Committee’s review into the Council’s resident Engagement. In response to the Chair’s invitation, Members made proposals for additional recommendations to the report.

 

It was RESOLVED:

 

1.         That the report be noted

 

2.         That the recommendations are approved

 

3.         The recommendation on branding (4.12) be amended to include a reference to designing a recognisable logo for consultation and engagement

 

4.         That the following recommendations be added to the report

 

a.         Officers provide a report in the near future containing details of the extent to which the recommendations have been implemented

 

b.         A review be carried out to reflect changes in demographics of the Town

 

c.         Results of public engagements and consultations be published more widely

 

d.         A paragraph referencing the Council’s Co-operative approach and Co-operative Neighbourhood Management

 

 

 

Minutes:

The Committee considered the draft report and recommendations of the Committee’s review into the Council’s resident Engagement. The Committee commended officers for including in the report an analysis of digital engagement and for implementing some of the Committee’s recommendations such as the installation of a digital screen in the Customer Services Centre. Members noted that residents preferred time limited projects. The Council made extensive consultations on most issues. However, there was a perception that the Council consulted on its terms.

 

In response to the Chair’s invitation, Members made proposals for additional recommendations to the report.

 

It was RESOLVED:

 

1.         That the report be noted

 

2.         That the recommendations are approved

 

3.         The recommendation on branding (4.12) be amended to include a reference to designing a recognisable logo for consultation and engagement

 

4.         That the following recommendations be added to the report

 

a.         Officers provide a report in the near future containing details of the extent to which the recommendations have been implemented

 

b.         A review be carried out to reflect changes in demographics of the Town

 

c.         Results of public engagements and consultations be published more widely

 

d.         A paragraph referencing the Council’s Co-operative approach and Co-operative Neighbourhood Management

 

 

 

4.

URGENT PART 1 BUSINESS

To consider any Part I business accepted by the Chair as urgent

Minutes:

None.

5.

EXCLUSION OF PUBLIC AND PRESS

To consider the following motions:

 

1. That under Section 100(A) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the ground that they involve the likely disclosure of exempt information as described in paragraphs 1 – 7 of Part 1 of Schedule 12A of the Act as amended by Local Government (Access to Information) (Variation) Order 2006.

 

2. That Members consider the reasons for the following reports being in Part II and determine whether or not maintaining the exemption from disclosure of the information contained therein outweighs the public interest in disclosure.

 

 

Minutes:

Not required.

6.

URGENT PART II BUSINESS

To consider any Part II business accepted by the Chair as urgent

Minutes:

None.