Decision details

The following matters were discussed:

·         The advantages and disadvantages of appointing a single contractor to undertake the works;

·         Consideration of the potential to include external decent homes works into the contract;

·         The importance of fitting carbon monoxide detectors as part of the refurbishment of Council stock;

·         The possibility of bringing forward the insourcing of the contract to a period of less than 3 years and the approach to ensure the Repairs and Voids Team were adequately resourced to achieve this.

It was RESOLVED:

(i)            That approval be given for officers to procure a contract to conduct essential refurbishment work to various HRA properties as identified in the Asset Management Strategy.

(ii)          That contractors be appointed to undertake the works for reasons as set out in section 4.1 of this report.

(iii)         That the contract, including external decent homes works be offered to market at an estimated contract value of £3.5m per annum for a term of three years, with the option to extend the term by an additional three years.

(iv)         That where necessary the fitting of carbon monoxide detectors as part of the refurbishment works be included in the contracts;

(v)          That the price and quality aspects of the tender are evaluated based on a ratio of 40/60 (price/quality).

(vi)         That the procurement route is through a restricted process for reasons set out in section 4.4 of this report

(vii)        That the Strategic Director be given delegated authority to award and finalise the terms of the contract with the winning bidder(s) after officer evaluation of tenders received and having  consulted  the Portfolio Holder – Housing, Health and Older People.

Reason for Decision: As contained in report.

Other Options considered: As contained in report.