Meeting documents

Date: Monday 14 June 2010
Time: 6:00pm
Place: Shimkent Room, Daneshill House, Danestrete, Stevenage
Contact: Richard Lovelock
Tel: 01438 242215

Agenda

Printer-friendly version

PART I

1. APOLOGIES FOR ABSENCE AND DECLARATIONS OF INTEREST
2. MINUTES - 16 MARCH 2010
   To approve as a correct record the Minutes of the meeting held on 16 March 2010 for signature by the Chair.
   Minutes attached
3. TERMS OF REFERENCE
   To review the Terms of Reference recommended to Annual Council on 26th May 2010.
• Membership - 6 (+ 1 Co-opted Independent non-elected member) to include -
• Chair - A Member who is neither a Member of the Executive nor who serves as a Scrutiny Member
• 1 Member of the Executive only
• Quorum - 3
  Terms of Reference - To advise or comment as appropriate on -
  a) Internal Audit matters, including -
• The Annual Internal Audit Plan
• The adequacy of management responses to Internal Audit reports and recommendations
• The Auditor Partnership Manager's Annual Report and Opinion
• To consider summaries of specific internal audit reports, as requested
• b) External Audit matters, including -
• External Auditors plans for auditing and inspecting the authority
• The Annual Audit and Inspection Letter from the External Auditor
• The report to those charged with governance
• Proposals from the Audit Commission over the appointment of the External Auditor
• The scope and depth of External Audit work
• c) Arrangements made for the co-operation between Internal Audit, external audit and other bodies.
• d) Anti Fraud and Corruption issues including the Council's policies on Anti-Fraud and Corruption, 'whistle-blowing'.
• e) The Council's Statement of Internal Control (SIC)
• f) The Council's Constitution in respect of Contract Standing Orders, Financial Regulations.
• g) The Council's Risk Management arrangements.
• h) The Council's arrangements for delivering value for money
• i) The Statement of Accounts and related Capital Determinations.
4. UPDATE FROM THE COUNCIL'S EXTERNAL AUDITORS
   To receive a presentation from Grant Thornton the Council's External Auditors.
5. INTERNAL AUDIT PROGRESS REPORT
   To note progress in the delivery of the Internal Audit Plan and consider recommended amendments.
   Report attached
6. INTERNAL AUDIT ANNUAL REPORT AND ANNUAL ASSURANCE STATEMENT FOR YEAR ENDED 31 MARCH 2010
   To receive and consider the Internal Audit Annual report and Annual Assurance Statement for the period ending 31 March 2010.
   Report attached
7. ANNUAL GOVERNANCE STATEMENT 2009/10
   To review the Council's Annual Governance Statement prior to its inclusion in the 2009/10 Statement of Accounts.
   Report attached
   Appendix 1
   Appendix 2
   Appendix 3
   Appendix 4
   Appendix 5
8. URGENT PART I BUSINESS
   To consider any Part I business accepted by the Chair as urgent
9. EXCLUSION OF THE PRESS AND PUBLIC
   To consider the following motions:
1. That under Section 100 (A) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as described in paragraphs 1-7 of Part I of Schedule 12A of the Act, as amended by SI 2006 No.88.
2. That Members consider the reasons for the following reports being in Part II and determine whether or not maintaining the exemption from disclosure of the information contained therein outweighs the public interest in disclosure.

PART II

10. CAR PARKS INTERNAL AUDIT REPORT AND UPDATE
    To update Members on the implementation status of the recommendations within the Car Parks Internal Audit.
11. STRATEGIC RISK REGISTER QUARTER 3 2009/10
    To note the latest Strategic Risk Register for Stevenage Borough Council and developments in the risk management arrangements.
12. URGENT PART II BUSINESS
    To consider any Part II business accepted by the Chair as urgent.