Meeting documents

Time: 6.00 p.m.
Place: Shimkent Room, Daneshill House, Danestrete, Stevenage
Contact: Ola Adeoye
Tel: 01438 242809

AGENDA

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PART I

1. APOLOGIES FOR ABSENCE AND DECLARATIONS OF INTEREST
2. MINUTES
   To approve as a correct record the Minutes of the Meeting held on 17th March 2008
   Minutes attached
3. TERMS OF REFERENCE
   To note the Terms of Reference for the Audit Committee as approved by Annual Council on 21 May 2008.
   Report attached
   Appendix 1 - Terms of Reference
4. ANNUAL AUDIT AND INSPECTION LETTER
   To advise Members on the annual Audit Commission's Audit and Inspection Letter 2006/07.
   Report attached
   Appendix A - Annual Audit and Inspection Letter 2006/07
5. ANNUAL GOVERNANCE STATEMENT 2007/08
   That Members review the Council's Annual Governance Statement before its inclusion in the 2007/08 Statement of Accounts.
   Report attached
   Appendix 1 - Annual Governance Statement 2007/08
   Appendix 2 - Corporate Backbone
   Appendix 3 - SHL's Annual Governance Statement 2007/08 - available on request
   Appendix 3 - SHL's Annual Governance Statement 2007/08 Revised
   Appendix 4 - Annual Governance Statement: Framework for Compiling the AGS
6. ANNUAL REPORT ON INTERNAL AUDIT 2007/08
   The purpose of this report is for Members of the Audit Committee to receive and consider:
   • year end position comparing actual audit work undertaken with the 2007/08 annual internal audit plan
   • statement regarding format and content of reports produced
   • table showing status of reports issued during the financial year
   • work undertaken not resulting in a report being issued
   • performance against indicators included in the Service Plan
   • analysis of customer satisfaction feedback
   • opinion of the Chief Internal Auditor based on results from summary of audit jobs completed during financial year.
     
     Report attached
     Appendix 1 - Progress Against 2007/08 Audit Plan
     Appendix 2 - Summary of Internal Audit Reports Issued During 2007/08 available on request
7. REVIEW OF THE EFFECTIVENESS OF THE SYSTEM OF INTERNAL AUDIT 2007/08
   To review the effectiveness of the system of internal audit.
   Report attached
   Appendix 1 - Reports submitted to Audit Committee Meetings 2007/08
   Appendix 2 - Internal Audit - Checklist compliance with Code
   Appendix 3 - Summary compliance with the Code of Audit Practice
   Appendix 4 - Action Plan - Audit Commission report on the Review of Internal  Audit Management Arrangements
8. INTERNAL AUDIT PROGRESS REPORT
   No decision needs to be taken, progress against the delivery of the 2008-09 internal audit plan to be noted.
   Report attached
   Appendix A - Progress Against the 2008-09 Audit Plan as at 30 May 2008
   Appendix B - Information Management Follow Up Report
   Appendix C - Cash and Payments Final Report
   Appendix D - Payroll Final Report
   Appendix E - Council Tax Final Report
   Appendix F - Creditors Final Report
   Appendix G - Human Resources Final Report
   Appendix H - Business Rates Final Report
   Appendix I - Housing and Council Tax Benefits Final Report
   Appendix J - Debtors Final Report
   Appendix K - Main Accounting System Final Report
9. CONTRACT STANDING ORDERS AND FINANCIAL REGULATIONS - REVISED
   To obtain Members agreement to the Council's revised Contract Standing Orders and Financial Regulations.
   Report attached
   Appendix A - Revised Contract Standing Orders
   Appendix B - Revised Financial Regulations - The attached version available has had a small update on the front page document control box.
10. URGENT PART I BUSINESS
    To consider any Part I business accepted by the Chair as urgent.
11. EXCLUSION OF THE PRESS AND PUBLIC
    To consider the following motion:-
    "That under Section 100 (A) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as described in paragraphs 1-7 of Part I of Schedule 12A of the Act"

PART II

12. STRATEGIC RISK REGISTER AND RISK MANAGEMENT ARRANGEMENTS
    To note the latest Strategic Risk Register for Stevenage Borough Council.
    To note progress to date connected with embedding the Council's risk management arrangements and current work-in-progress.
13. URGENT PART II BUSINESS
    To consider any Part II business accepted by the Chair as urgent